Overview
The Posting Journal is the record of every entry that is posted to General Ledger accounts. It is an essential part of the audit trail, linking the batch listings to the G/L Transactions listing.
If you selected the Allow Provisional Posting option on the G/L Options screen, you can post provisional transactions.
You can print the journal in account number order or in posting sequence order. (All batches posted at one time are assigned the same posting sequence number.) You can also select the range of posting sequences to print.
After you have printed the journal to a printer or file, you can clear the data for the posting sequences printed, but you do not have to clear the journal between posting sequences. You can keep adding to it with each posting until you are ready to change the fiscal year, when you must clear the entire journal.
The G/L Create New Year screen also produces a posting journal that shows the entries generated to close revenue and expense accounts.
You can print posting journal errors or provisional posting journal errors in account number order or in posting sequence order. (All batches posted at one time are assigned the same posting sequence number.) You can also select the range of posting sequences for which to print errors.
Information Printed on This Report
The Posting Journals Report includes the range of posting sequences in the report, and the sorting order (either by posting sequence or account number).
The report lists all entries containing errors, together with the number of the new batch into which they were placed. These entries must be corrected, and then posted again.
The following information is listed for each detail:
- The batch number and entry number. Like the posting entry number, these numbers remain with the posted transactions unless you consolidate. The numbers let you track transaction details back to the original batch listings.
- The posting date for each entry, and the posting date or document date for each entry detail (you specify whether the report includes document dates or posting dates for entry details).
- All details and comments
that appeared on the batch listing and were successfully posted in this
sequence.
The journal includes the original details which are consolidated on posting. The consolidated entries are listed in the summary at the end of the report.
Comments appear on this journal, but not on the G/L Transactions Listing or on source journals.
- Optional transaction fields posted with journal entry details, if you chose to print them.
- The number of posting entries in this posting sequence.
- In multicurrency ledgers, you can print both source-currency and functional-currency information.
Note: If the posting journal has been printed and the Reprint Previously Printed Journals option was not selected, the corresponding Posting Journal Errors report will not print.