Use the G/L Period End Maintenance screen to:
- Delete unneeded accounts, transaction details, and fiscal sets.
- Reset the current batch number to 1.
Warning! Period-end maintenance permanently deletes information from General Ledger.
You can perform period-end maintenance after creating a new year at the end of a fiscal year, or as needed.
Before you start
- If you are deleting inactive accounts or outdated transaction detail or account balances at the end of a fiscal year, use the G/L Create New Year screen to create a new year.
- Post outstanding batches, and print and clear outstanding posting journals, if you are resetting batch numbers.
To perform period-end maintenance:
- General Ledger > G/L Periodic Processing > Period End Maintenance.
- Select the procedures you want to perform:
- Delete Inactive Accounts. You can delete an account only if it:
- Has an Inactive status.
- Has zero balances for the current year, and for all previous years for which you retain transaction data.
- Is not assigned as the default closing account on the G/L Options screen. (If necessary, you can assign a different account number to be the default account.)
- Delete Transaction Detail History and Delete Fiscal Set History.General Ledger deletes historical financial, quantity, and budget details that are older than the number of years you specified for the Years of Fiscal Sets and Years of Transaction Detail options on the Posting tab of the G/L Options screen.
- Reset Batch Numbers. Use this option to set the batch number back to 1.
- Delete Inactive Accounts. You can delete an account only if it:
- Click Proceed.