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About Entering Prepayments with Invoices

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Entering a Prepayment with an Invoice

About Invoices, Credit Notes, and Debit Notes

You can enter a prepayment together with the invoice to which it applies using the A/R Invoice Entry screen.

When you enter a prepayment using the A/R Invoice Entry screen, you can choose an existing receipt batch to contain the prepayment or you create a new receipt batch from within the A/R Invoice Entry screen.

Information you enter with a prepayment includes:

Receipt batch number
Receipt type (check, cash, credit card, other)
Check number or other document reference
Receipt amount
Date
Rate type (multicurrency transaction)
Exchange rate (multicurrency transaction)

To enter a prepayment in the A/R Invoice Entry screen, enter and save the invoice details, and then click Prepay.

You can also enter prepayments in the A/R Receipt Entry screen.

Entering Credit Card Prepayments

If you use Payment Processing and want to process a credit card prepayment for an invoice, you must:

Select a payment code that uses the payment type SPS Credit Card before adding the document.
Select a processing code, which specifies the bank, currency, and merchant account that will be used to process the transaction. The bank and currency for the processing code must match the bank and currency specified for the current batch and transaction.