Accounts Receivable > Setting Up Accounts Receivable > Setting Up and Maintaining Processing Records > Adding or Modifying Payment Codes

Adding or Modifying Payment Codes

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A/R Payment Codes screen

You can define a code for each method of payment you accept (for example, cash, check, or credit card) and each method that you refund customers.

ClosedBefore you start
  • Decide on the codes to use for all the types of payments you process. For more information, see About Accounts Receivable Coding Schemes.
  • Determine the payment method for each payment code—cash, check, credit card, or other.

    If you use Payment Processing, the SPS Credit Card payment type lets you define payment codes you will use for Sage Payment Solutions credit card transactions. To process a credit card payment for a transaction in Sage Payment Solutions, you must select a payment code with the SPS Credit Card payment type for the transaction.

  • Before you can make a payment code inactive, you must assign another payment code to any unposted receipt transactions that use that payment code.
  • If you want to delete a payment code, make sure it is not assigned to any unposted receipt transactions or customers.

To add a payment code:

  1. Open Accounts Receivable > A/R Setup >  Payment Codes.

  2. On the A/R Payment Codes screen, click Create New.
  3. Enter a new payment code.
  4. Type a description and select the payment type.
  5. Click Save.

To edit a payment code:

  1. Open Accounts Receivable > A/R Setup >  Payment Codes.

  2. On the A/R Payment Codes screen, select the payment code you want to change.
  3. Make your changes.
    4. Notes:
    • Before you can make a payment code inactive, you must assign another payment code to any unposted receipt transactions that use that payment code.
    • If you change the payment method for a payment code, you will need to change any unposted transactions with that payment code so the payment method is correctly recorded on deposit slips.
  4. Click Save.

To delete a payment code:

  1. Open Accounts Receivable > A/R Setup >  Payment Codes.

  2. On the A/R Payment Codes screen, select the payment code you want to delete.
  3. Click Delete.
    Notes:
    • Before you can delete a payment code that is assigned to an unposted receipt transaction, you must first assign a different payment code to the transaction, or delete the transaction.
    • Before you can delete a payment code that is assigned to a customer, you must first assign a different payment code to the customer.
ClosedAfter adding or modifying payment codes
  • If you change the payment method for a payment code, the change is not automatically made in existing unposted transactions. You must edit and save unposted transactions to register changes in payment methods, so that the transactions are correctly recorded on deposit slips.

Last published: 4/8/2016