Accounts Receivable > Setting Up Accounts Receivable > Integration with General Ledger > Changing General Ledger Integration Options for Accounts Receivable

Selecting General Ledger Integration Options for Accounts Receivable

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About Using Accounts Receivable with General Ledger

Assigning Information to G/L Transaction Fields

A/R G/L Integration screen

Accounts Receivable creates batches of general ledger transactions either when you post the A/R transactions or on demand. Each general ledger transaction includes all the information needed to accurately update receivables data in your general ledger.

You can change options that control how Accounts Receivable integrates with General Ledger.

ClosedBefore you start
  • Make sure no one else is using Accounts Receivable.
  • Become familiar with the G/L integration options you want to change. For more information, see A/R G/L Integration Screen.
  • After making changes to program options (on Options screens) or optional fields (on Optional Fields screens), you and all other users must sign out and sign in again to apply the changes.

To change G/L integration options:

  1. Open Accounts Receivable > A/R Setup >  G/L Integration.

  2. On the Integration tab of the A/R G/L Integration screen, if you want to make changes:
    1. You can change options that determine how and when to process general ledger batches as well as whether to consolidate the batches.
    2. You can change the code indicating the type of transaction in the Source Type column.
    3. Click Save.
  3. Click the Transactions tab. If you want to change the information that is included with general ledger transactions posted from Accounts Receivable:
    1. Click the Edit icon to the right of the field you want to change, which opens the A/R G/L Integration Detail screen.
    2. Make your changes to the segments or segment separator. More...
      • In the Segment Separator field, you can change the character used to separate segments of information.

        Note: The separator is used only if you assign more than one segment.

      • To add a segment, choose it in the Choose Segments From List list, and then click Include. The selected segment moves to the Segments Currently Used list and appears in the Example.
        Notes:
        • You can assign a maximum of five segments to a G/L field.
        • If the combined length of the segments and separators exceeds 60 characters, the assigned information is truncated when the transaction is posted.
        • The available segments depend on the transaction type.
      • To remove a segment, choose it in the Segments Currently Used list, and then click Exclude. The selected segment is removed from the Segments Currently Used list and from the Example.
    3. Click Save.
    4. If you want to make other changes to the fields for that transaction type, select the G/L Transaction Field, and then repeat steps 3b and 3c.
    5. If you want to make other changes to the fields for another transaction type, select the Transaction Type, select the G/L Transaction Field, and then repeat steps 3b-3d.
    6. When you finish making changes, close the A/R G/L Integration Detail screen and return to the A/R G/L Integration screen.
ClosedAfter changing integration options
  • After making changes to program options (on Options screens) or optional fields (on Optional Fields screens), you and all other users must sign out and sign in again to apply the changes.

Last published: 4/8/2016