You can add one prepayment with each invoice you enter in an invoice batch.
Note: Although you enter the prepayment on the A/P Invoice Entry screen, you actually add it to a payment batch.
Enter an invoice using the A/P Invoice Entry screen.
The Prepay button, used to enter prepayments, is available only after you add the invoice.
Decide which payment batch to use for the prepayment.
To add a prepayment with an invoice:
Accounts Payable > A/P Transactions > Invoice Entry.
Select the existing invoice that you are prepaying.
If the invoice does not yet exist, enter the invoice information, and then click Save.
Click Prepay.
The Prepayments screen appears.
To create a new payment batch, click the Edit link beside the Batch Number field, then enter a description and a date for the batch in the Batch Description and Batch Date fields.
Note: You can add only one prepayment per invoice.
Tip: To cancel a prepayment before you have processed it, close the A/P Prepayment screen without first clicking Save.
You can edit the prepayment in the A/P Payment Entry screen after you post the invoice.