Applying Payment Controls

You use the A/P Control Payments screen to specify payment controls for a single document or for ranges of transactions and vendors. More...

Important! Placing invoices on hold using the A/P Control Payments screen prevents you from generating payments using the A/P Create Payment Batch screen. It does not prevent you from entering checks using the A/P Payment Entry screen.

To control payments in system-generated batches:

1. Open Accounts Payable > A/P Transactions > Control Payments.

2. To apply controls to a single document:

   1. On the Single Document tab, fill in the following fields to select the document you want to change:

      • Vendor Number
      • Document Number (invoice, credit note, debit note, or prepayment)
      • Payment Number (will be "1" unless the document has a multiple payment schedule)

   2. Click the Refresh button or Press F7 to display information for the document so that you can change it. The fields you can change are:

      • Due Date
      • Discount Date
      • Discount Percent
      • Discount Amount
      • Document Status (Normal, Forced, or On Hold)
      • Activation Date for prepayments (the date after which the prepayment is considered when calculating the amount due for payment)

3. To apply controls to a range of documents or a range of vendors:

   1. On the Range of Documents tab, fill in the following ranges:

      • Vendor Group
      • Vendor Number
      • Document Number (since different vendors use different numbering systems, this option may be useful only if you are selecting invoices from a single vendor)
   2. Select the document types for which you want to change the status.
   3. Select the Document Status that you want applied.
4. Click Process.

Last published: 4/8/2016