- Accounts Payable > A/P Setup > Optional Fields.
- Select an optional field for a transaction or a transaction detail, and then click the Edit icon
in the Settings column.
Overview
Note: The A/P Settings screen is available only for optional fields you set up for transactions and transactions details.
You can—and should—restrict the flow of information that is passed to General Ledger when you post transactions that use optional fields.
Use the A/P Settings screen to specify the General Ledger accounts for which to send optional field information when you create general ledger transactions. (The optional fields used in a transaction must also match the transaction details optional fields used for an account in order to be passed to General Ledger.)
Select from the list all the account groups for which you want to pass values to General Ledger when you post transactions that include the optional field.
Note: While all account groups are initially selected for new optional fields, you need to consider carefully the purpose of the optional field you are defining. You should send values to General Ledger only for optional fields that require financial analysis, and only to accounts where they are required. For example, you might want to send optional fields that contain vendor numbers or sales territories only to revenue accounts.
You do not need to send optional field information for analysis that is performed only in Accounts Payable. If you routinely send all the optional fields you use in Accounts Payable transactions, your General Ledger may become unwieldy, and you may also considerably slow down processing.