Fields and controls
Currency
Enter the currency code for which you want to revalue transactions.
The revaluation process selects only transactions that are in the specified currency.
Note: You cannot specify the same currency code more than once for a single revaluation. If you want to revalue different ranges of records for the same currency code, revalue each range separately.
Earliest Backdated Activity Date
Specify the earliest backdated document to revalue.
Note: This field is available only if you use the Recognized Gain/Loss accounting method for your Sage 300 system, you are revaluing a period you revalued before, and there is a backdated transaction in the period.
If you leave this field blank, the program does not adjust the balances for the backdated transaction and associated documents. You might want to leave the field blank, for example, if the revaluation is not for the end of a reporting period, and the change will be captured in a subsequent revaluation.
Exchange Rate
Specify the rate at which to revalue transactions for the specified currency code (if one exists for the currency, rate type, and rate date in the rates table).
Optional Fields
This field indicates whether any optional fields are assigned to the revaluation.
The program sets the value in this column for each line that you fill in on the table. If any optional fields are set up for automatic insertion on the A/P Revaluation screen, when you first add a detail line, the program sets the field to Yes.
To view the assigned optional fields, or to change them, select the line on the table, and then click the Optional Fields column.
Provisional Revaluation
Select this option to do a test run to preview the revaluation transactions before they are posted to the general ledger. You can then print the Pre‑Revaluation Listing to check the effects of the revaluation before you do an actual revaluation and create general ledger transactions.
If you do not select this option, Accounts Payable creates the transactions for the general ledger batch when you click the Process button.
Rate Date
Enter the date to use to select the exchange rate at which to revalue transactions for the specified currency code.
Rate Type
Enter the rate type for selecting the currency table.
Revaluation Date
Enter the date of the end of the period you want to revalue.
The revaluation process selects open transactions with posting dates that are on or before the date you specify.
Overview
Use the A/P Revaluation screen to:
- Revalue multicurrency transactions at new exchange rates, to determine the current value of payables on specific dates (in multicurrency ledgers only).
- Process a provisional revaluation (select the Provisional Revaluation option) to determine the transactions that would be created for the general ledger exchange gain and loss accounts if you revalued the accounts at the specified rates.
- Create revaluation transactions for the general ledger exchange gain and loss accounts.
- Open a separate screen to view historical revaluations for a selected currency, and select revaluations that you need to redo.
When exchange rates fluctuate, you may need to revalue outstanding documents denominated in other currencies to reflect their present value in your own (functional) currency at a particular time, such as a financial statement date. When you revalue a transaction, Accounts Payable recalculates its functional equivalent value at a new exchange rate.
Gains and losses due to fluctuating exchange rates are treated as permanent or temporary, depending on the exchange Gain/Loss Accounting Method specified for your Sage 300 system on the Company Profile screen in Common Services.