If your company operates in Canada and your primary source of business income is construction, you must report amounts paid or credited for construction services to the Canada Revenue Agency (CRA) by filing a T5018 information return, which consists of a T5018 Summary and related T5018 slips.
You use the A/P T5018 (CPRS) Electronic Filing screen to create your T5018 information return in the required XML format. You can then submit the generated file to the CRA through their website or on electronic media acceptable to the CRA.
Important! If you file more than 50 T5018 slips for a calendar year, you must use CRA's Internet File Transfer application to file original or amended T5018 returns.
Before you start
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Refer to the Canada Revenue Agency (CRA) documentation for filing requirements before you submit T5018 forms electronically.
Note: The CRA does not process files that span more than one diskette or CD. Be sure to choose a media type that can accommodate the entire information return.
- Make sure you have a transmitter number (a six-digit number preceded by the characters MM) as well as an RZ account number (a combination of your business number, "RZ" as the program identifier, and a CRA reference number). These numbers are required for filing returns with the CRA electronically.
- Ensure that vendor records for contractors that are subject to CPRS reporting include the vendor's tax number and the tax type. Tax types allowed for CPRS reporting are the GST Registration Number, the Social Insurance Number, or the Business Number (a 15-character "RZ" account number).
- Make sure your Web Access Code is handy when filing the return over the Internet.
To create an electronic file for your T5018 information return:
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Accounts Payable > A/P Periodic Processing > T5018 (CPRS) Electronic Filing.
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Complete the header, transmitter, and payer fields according to Canada Revenue Agency (CRA) requirements.
Important! You must complete both the Transmitter Information and Payer Information sections, even if the transmitter and payer are the same company.
- Click Process to produce the electronic file.
- Make a note of the name and location of the generated output file.
- When you have finished, close the T5018 (CPRS) Electronic Filing screen.
After creating an electronic file
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If you are filing more than 50 information slips, submit the file over the Internet, as follows:
- Using your Internet browser, navigate to the CRA website.
- Search for and follow CRA's instructions on filing using Internet File Transfer (XML). When prompted, submit the electronic file from the output location you specified when you generated the file.
- When your return is accepted, record the submission number provided on the Confirmation of Receipt. You will need this number if you are required to submit an amended report.
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If you are filing 1 to 50 information slips, you can submit the file over the Internet, as described in the previous steps, or you can submit it on electronic media that is acceptable to the CRA. Follow the instructions for filing on electronic media on the CRA website.