I/C Create G/L Batch Screen

Open Inventory Control > I/C Periodic Processing > Create G/L Batch.

Click this button to create a batch of general ledger transactions through the specified Day End number.

Specify the day-end number through which to create general ledger transactions. (You create the transactions for all outstanding day-end numbers up to and including the number you specify.)

Creating a Batch of General Ledger Transactions

Overview

Use the I/C Create G/L Batch screen to create batches of general ledger transactions from posted receipts, shipments, assemblies, internal usage transactions, adjustments, and transfers.

Note: Creating G/L batches in this screen is not necessary if you create G/L transactions automatically (either when you post transactions or when you run Day End Processing). For more information about options that control how general ledger transactions are created, see I/C G/L Integration Screen.

G/L Integration options and G/L batches

You use the I/C Create G/L Batch screen to create general ledger batches only if you did not choose the option Create G/L Transactions During Day End Processing on the Integration tab of the G/L Integration screen.

Other G/L Integration options let you:

  • Add new transactions to an existing G/L batch or create a new one (and optionally post it directly to G/L accounts).
  • Consolidate transactions during batch creation.
  • Select the information to appear in the Entry Description, Detail Description, and Detail Reference and Comment fields in general ledger transactions.

When you create the general ledger batch, the last day-end number processed is entered in the G/L Transactions Generated Through Day End Number field on the Integration tab of the Options screen, as well as the next day-end number the program will assign.

Locked Fiscal Periods

If a fiscal period is locked for General Ledger but not for Inventory Control, you can create batches for General Ledger during Day End Processing or using the Create G/L Batch icon (depending on Inventory Control's G/L Integration settings). When you try to post transactions to a locked period in General Ledger, however, the transactions will be placed in an error batch.

You can avoid this situation if you create and post General Ledger batches for outstanding Inventory Control transactions before locking the period for General Ledger.