Printing a Check Register

The Create Payment Batch screen provides a Pre-Check Register that lets you preview the payment transactions that will be created using the current selection criteria when you generate a payment batch.

Important! You should always print a Pre-Check Register, so you do not get unexpected results when you generate the batch.

The Check Register report lists details of checks that are produced and posted to vendor accounts during a check run. It can also list a summary of the general ledger distributions that result.

Checks that are used for alignment or leading, as well as checks that are voided before posting, are not included on this report because they do not result in the creation of general ledger distributions or changes to vendor account balances. These checks are listed on the Check Status report in Bank Services.

For more information on the contents of this report, see A/P Check Register Screen.

When to Print

Print the report after posting a check run, as part of your audit trail of payments made during the check run.

To print a check register:

1. Open Accounts Payable > A/P Transaction Reports >  Check Register.

2. Select a range of posting sequences.
3. Indicate whether to print a summary of the general ledger transactions created for the payments.

4. Click Print.

   • If you are printing to a physical printer, the Print window appears. Confirm your printer selection and the number of copies to print, and then click OK. Otherwise, click Cancel or Setup.
   • If you are printing to the screen (preview), the report appears in a new window. You can print the report or export it to a file.

     Note: For Web-based clients, the preview screen appears first when you click the Print button.

   • If you are printing to a file, the Export window appears. Specify the file format (for example, PDF, DOC, or XLS). Also, specify a destination for the file:

     • Application. View the report in an application that can open files of the specified format (for example, if you specify PDF as the file format, the report opens in Adobe Acrobat). You can then save the file.
     • Disk file. Save the report to a location you specify.
     • Microsoft Mail. Send the report as an e-mail attachment.

     You can enter the name of a non-existent file or directory to be created by the system when you print. When you print to a file, the report is assigned a unique name, for example, CS1000.TXT.

   • If you are printing to e-mail, an e-mail message appears with the report attached.