A/P Year End Screen

Open Accounts Payable > A/P Periodic Processing > Year End.

Select this option to enter zeros in the current-year fields on the Vendor Activity tab of the A/P Vendors screen, and to transfer current-year statistical information to the corresponding fields for the previous year.

Note: When you select this option, the Clear Invoices Paid And Days To Pay Counter option appears.

Select this option to enter 0 (zero) in the Total Invoices Paid and Number Of Payments fields on the A/P Vendors screen, and in the Total Days To Pay field on the A/P Vendors and A/P Vendor Groups screens.

Do not select this option if you want to include previous-year documents when calculating the average days to pay for vendor accounts.

Note: This option is available only if the Clear Activity Statistics option is selected. You cannot clear these figures if you do not also clear the other activity statistics.

Select this option to set the Amount Invoiced To Date field to zero in all recurring payable records.

Select this option to:

  • Reset all batch numbers to 1 (for all types of batches).
  • Delete posted and deleted batches so they no longer appear on the Batch Status report.
  • You can have up to 999,999,999 of each type of batch in Accounts Payable, so your company can decide whether it wants to reset the numbers.
  • Once you reset batch numbers, you can no longer drill down to view transaction details from General Ledger.

Starting a New Fiscal Year

Overview

Note: Depending on how your system is set up, this desktop screen may also be available as a web screen. For more information, see the Web Screens Getting Started Guide or the help for Sage 300 web screens.

Use the A/P Year End screen to:

  • Reset batch numbers, so that the next batch you create of each type will use number 1.
  • Move vendor activity statistics for the current year into the previous year, and zero the totals for the new year.
  • Clear year-to-date statistics from recurring payable records.
  • Reset to 0 (zero) the Total Invoices Paid, Number Of Payments, and the Total Days To Pay fields on the Activity and Statistics tabs on the Vendors screen.

Note: Activity statistics are kept only for the current year to date and the previous year. When you clear activity statistics, the current-year statistics become the previous-year statistics.