A/R Payment Codes Screen

Open Accounts Receivable > A/R Setup >  Payment Codes.

Enter a description for the payment code (for example, the name of the credit card).

Select this option if you do not want to use the payment code.

This option is used primarily when you have decided to delete a payment code and want to make sure it is not assigned to any additional transactions.

Note: Before you can make a payment code inactive, you must assign another payment code to any unposted receipt transactions that use the inactive payment code.

This field displays the date of the last change made to the payment code.

Enter a code to identify the customer payment type, using up to 12 characters.

Specify the method of payment for this type of receipt:

  • Cash.
  • Check.
  • Credit Card.
  • SPS Credit Card.

    Note: This payment type is available only if you use Payment Processing. You must select this payment type for each payment code you will use when processing Paya credit card transactions.

  • Other.

Overview

Note: Depending on how your system is set up, this desktop screen may also be available as a web screen. For more information, see the Web Screens Getting Started Guide or the help for Sage 300 web screens.

You use the Payment Codes screen to:

Payment codes are used to identify the types of payments you process, such as cash, checks, credit cards. For example, your company may use different codes for payments made by credit card—one to identify each of three credit cards you accept.

Payment Codes for Credit Card Transactions

If you use Payment Processing, the SPS Credit Card payment type lets you define payment codes you will use for Paya credit card transactions. To process a credit card payment for a transaction in Paya, you must select a payment code with the SPS Credit Card payment type for the transaction.

For example, you might create a VISA payment code with the payment type SPS Credit Card, to be used when you process Visa card transactions in Paya.

If you do not use Payment Processing, or if there are credit card transactions for which you do not process payment in Sage 300, you can also create payment codes that use the Credit Card payment type.

"Other" Payment Type

The Other payment type lets you define payment codes other than for cash, check, or credit card. For example, you might create an EFT code for electronic fund transfers.