About Day End Processing
When you post Inventory Control transactions, the program always updates
the affected item quantities in your system, so you always know what you
have in stock.
Run Day End Processing as part of your daily routine, to keep your Inventory
Control audit trail and reports up to date. You can run Day End Processing
as many times a day as you want.
Costing Inventory
Inventory Control updates costing either when:
- You post transactions. Costing
inventory during posting is time consuming (especially
from posting orders in Order Entry
- You run Day End
Processing.
This timing is controlled by the Cost Items During selection on the Costing tab of the I/C Options window. If Day End Processing is selected for Cost Items During, you
must run Day End Processing to update the rest of your Inventory Control
data, such as item costs, general ledger transactions, item statistics,
and transaction history. Each time you run day-end processing, the program
processes all the transactions you have posted since the last time you
ran Day End Processing.
What Day End Processing does
Use the I/C Day End Processing screen to update your Inventory Control data
and the transaction and audit data for Order Entry and Purchase Orders.
Day End Processing performs the following tasks:
- Updates item statistics and transaction history for I/C, O/E, and P/O, which are used by the analysis reports.
- Creates the posting journals for each type of transaction posted.
- Updates audit trail data,
which you can print using the Posting Journals screen.
- Deletes completed transaction detail if you do not keep transaction history.
- Activates and posts future sales orders and purchase orders that have reached their order date, and updates quantities on sales orders and purchase orders.
- Removes quotes and purchase requisitions with expiration dates up to and including the session date for day end processing.
- Updates sales commissions.
- Assigns the day-end number to all the Inventory Control transactions being processed, then increases the day-end number to prepare for the next time you run Day End Processing. (The current Day End Number is displayed on the Integration tab of the I/C G/L Integration screen. The Next Day End Number is displayed on the Documents tab of the I/C Options screen.)
In addition, Day End Processing may perform the following tasks:
- Updates costing data from all transactions if Day End Processing is selected for Cost Items During on the Costing tab of the I/C Options screen.
- Creates general ledger journal entries from the transactions that were posted during the day if Day End Processing is selected for Create G/L Transactions on the Integration tab of the I/C G/L Integration screen. Other options on this screen control whether a new batch is created or the transactions are added to an existing batch, whether the batch is automatically posted in G/L, and whether transaction details are consolidated.
- Creates other subledger journal entries from the transactions that were posted during the day if Day End Processing is selected for Create Subledger Transactions and Audit Information During on the Costing tab of the I/C Options screen.
- Updates the I/C G/L Transactions
report if you created a general
ledger batch manually (using the I/C Create G/L Batch screen). However,
if general ledger batches are created automatically during day-end processing, you
cannot print this report.
Note: If you are showing costs,
you must perform day-end processing if you want an accurate reflection
of costs for labels.