Use the G/L Consolidate Posted Transactions screen to reduce detail in reports by consolidating (combining) details in the accounts for which you do not need a permanent record of every transaction.
If you have some accounts that you consolidate regularly because they accumulate detail that you do not need, you should consider using the option to consolidate those accounts during posting.
Note: When you consolidate posted transactions, you lose the ability to drill down to the original transaction in the source ledger, and you also lose any optional fields posted with the transaction.
If you consolidate details, either during posting or at period end using the Consolidate Posted Transactions screen, the source journal cannot print the batch number with the consolidated details.
The journal also cannot print the posting sequence number of consolidated transactions.
To include consolidated transactions on a source journal, when you print the source journal, you must specify a blank as the starting batch or posting sequence number on the Ranges tab of the Source Journal Report screen.
When General Ledger consolidates a group of transactions, the individual details are erased and cannot be listed on source journals or on the Posted Transactions Listing.
Consolidation removes the posting entry numbers and batch entry numbers associated with details:
To determine how a transaction was consolidated, check its description and posting sequence number.
General Ledger also lets you consolidate transactions during batch posting.
Use the Post To Account - Consolidated option on the Detail tab of the G/L Accounts screen to identify the accounts you want to consolidate when you post batches.
Consolidation does not reduce the disk space taken up by transactions. Instead, it frees up space within the existing file, so the file will not continue to grow.
If you need to free up space occupied by transactions, you must: