You cannot delete a General Ledger account unless:
- The current-year opening and current balance for the Actual fiscal set of the account are both zero.
- No transactions have been posted to the Actual fiscal set of the account in the current year.
- The account is not assigned as the Default Closing Account (on the G/L Options screen).
These restrictions preserve the integrity of your data, and preserve the audit trail.
You can delete an account with quantities in the Quantity fiscal set and with amounts in any of the budget fiscal sets.
Before you start
Make sure that:
- The account is inactive.
- The account is not used as a retained earnings account. (Note that General Ledger will not check if the account is a closing account for a segment code: you must do that yourself.)
- The account does not receive amounts automatically reallocated from another account. If it does, assign a different reallocation account for the other account.
- The beginning and current balances for the account are zero.
- No transactions have been posted to the account in the current year.
- The account does not contain quantities or budget amounts that you need to produce comparative financial statements.
To delete an account:
-
General Ledger > G/L Accounts > Accounts.
- In the Account field, enter the account number, and then press the Tab key.
Tip: You can type account numbers with or without the delimiter character used to separate account number segments.
- Click Delete.