About Locked Fiscal Periods

In Sage 300, fiscal periods are locked separately for each transaction-oriented Sage 300 program.

The system checks the status of a fiscal period for Accounts Receivable when you enter certain dates in Accounts Receivable transactions. It also checks the status of the fiscal period for Bank Services when you add a receipt or print a refund check.

If the period is locked for Accounts Receivable, you receive a warning, an error message, or no message, depending on the setting for the Locked Fiscal Period option on the Options tab of the Company Profile screen, as follows:

• If the period is locked for Bank Services and the Locked Fiscal Period option is set to Error, you receive an error message when you add a receipt or print a refund check. (Otherwise, no warning or error appears.)

  Important! Generally, you should lock a period for Accounts Receivable, Bank Services, and Accounts Payable at the same time, to avoid this situation.

• If a fiscal period is locked for General Ledger but not for Accounts Receivable, you can create batches for General Ledger during posting or using the A/R Create G/L Batch screen (depending on Accounts Receivable's G/L Integration settings). When you try to post transactions to a locked period in General Ledger, however, the transactions will be placed in an error batch.

  Important! You should create and post General Ledger batches for outstanding Accounts Receivable transactions before locking a period for General Ledger.

Last published: 4/8/2016